Policy Approval Map

• Please note that the process could end at any point in each pathway.
• Please note that interim policies may need to be implemented due to compliance, legal needs, or emergencies.
• Substantive Revisions: Revisions that alter the meaning, goals, intent, or core components of a policy.
• Non-substantive Revisions: Revisions that correct a grammatical or formatting error, update the name or title of an office or person named in a policy, update the organization of the information in the policy, or make other similar minor changes to the policy.

Policy Approval Map

What type of Policy Request is this?

1. New Policy

1.1 New Policy Proposal

1.2 Policy Office Consultation

1.3 Policy Executive Committee (PEC) Review

1.4 Draft Policy and Stakeholder Consultation

1.5 Responsible Administrator(s) Approval

1.6 10 Business-day Public Comment Period

1.7 Policy Executive Committee (PEC) Final Approval

1.8 President/Board of Trustees (BoT) Approval (when required)

1.9 Enact Policy

2. Policy Retirement

2.1 Policy Retirement Proposal

2.2 Policy Office Consultation

2.3 Policy Executive Committee (PEC) Review

2.4 Stakeholder Consultation

2.5 Responsible Administrator(s) Approval

2.6 10 Business-day Public Comment Period

2.7 Policy Executive Committee (PEC) Final Approval

2.8 President/Board of Trustees (BoT) Approval (when required)

2.9 Retire Policy

3. Policy Revision

3.1 Revision to Current Policy

3.2 Determine if Substantive or Non-substantive

If the revision is substantive, follow steps in section 3A.

If the revision is non-substantive, follow steps in section 3B.

3A. Substantive Revision Path

3A.1 Substantive Revision Policy Proposal

3A.2 Policy Office Consultation

3A.3 Policy Executive Committee (PEC) Review

3A.4 Edit Policy and Stakeholder Consultation

3A.5 Responsible Administrator(s) Approval

3A.6 10 Business-day Public Comment Period

3A.7 Policy Executive Committee (PEC) Final Approval

3A.8 President/Board of Trustees (BoT) Approval (when required)

3A.9 Enact Policy

3B. Non-substantive Revision Path

3B.1 Non-substantive Revision Policy Proposal

3B.2 Policy Office Consultation

3B.3 Edit Policy

3B.4 Responsible Administrator(s) Approval

3B.5 Policy Executive Committee (PEC) Final Approval

3B.6 President/Board of Trustees (BoT) Approval (when required)

3B.7 Enact Policy